Privacy Policy
Pitch Hill Partners Ltd
Last updated: August 2026
1. Who we are
Pitch Hill Partners Ltd is a boutique executive search and interim finance recruitment firm, specialising in CFO, Finance Director, Financial Controller and FP&A leadership roles across the UK. We are registered in England and Wales.
This policy explains what personal data we collect, why we collect it, how we use it and what rights you have in relation to it. It applies to candidates, clients, website visitors and anyone who contacts us.
If you have any questions, you can reach us at: raynicholls@pitchhillpartners.com
2. What personal data we collect
Candidates
When you register with us, send us your CV, or are introduced to us as a potential candidate, we collect:
● Name, contact details (email, phone, location)
● CV and career history
● Compensation expectations and availability
● Notes from conversations and interviews
● Any other information you share with us voluntarily
We may also collect information about you from LinkedIn or other publicly available professional sources, where relevant to a search we are conducting.
Clients and business contacts
When you work with us as a client, or when we contact you as part of our business development activity, we collect:
● Name, job title and contact details
● The company you work for and your role within it
● Notes from conversations and meetings
Website visitors
When you visit pitchhillpartners.com or interact with our website tools (such as contact forms or content downloads), we may collect:
● Name and email address, if you submit a form
● Website usage data via cookies (see Section 6)
Recording of interviews and meetings
Where you agree to it, we record interviews and meetings using an AI voice recorder so that we can produce accurate written notes without typing during the conversation.
Why we do this. Accurate notes let us represent you properly to clients, avoid asking you the same questions twice, and reduce the risk of misdescribing your experience.
Your choice. Recording is entirely optional. We ask before starting any recording, and you can decline, or ask us to stop, at any point. Declining will not affect how we work with you or how we represent you to clients. You can also ask us to delete a recording afterwards.
What we do with recordings. The recording is transcribed automatically. We write up our notes from the transcript, and the recording and transcript are then deleted from the recording service the same day. Only our written notes are kept, under the retention periods set out elsewhere in this policy. Recordings and transcripts are never shared with clients — only the written profile we have agreed with you.
Who else is involved. We use a third-party AI recording and transcription service provided by PLAUD Inc., a company based in the United States. Plaud handles recordings under its own privacy policy and as a separate data controller in its own right, rather than solely on our instructions. You can read Plaud's privacy policy at plaud.ai. Plaud uses enterprise AI services from OpenAI, Google and Microsoft to produce transcripts and summaries; those providers are contractually prevented from using the data to train their AI models.
Where recordings are processed. Plaud stores and processes data in regional data centres, and for our region this is the European Union (Frankfurt). Plaud has told us that processing may be routed to the United States during a service failover. Because Plaud is a United States company operating internationally, your data may be accessed from or transferred to the United States and other countries.
If you would prefer this not to happen, tell us and we will take handwritten notes instead. That option is always available and carries no disadvantage.
Sensitive information. We do not ask for, and do not intend to record, information about your health, disability, religion, political opinions, trade union membership, sex life or sexual orientation, or racial or ethnic origin. If such information comes up during a recorded conversation we will not include it in our written notes unless it is directly relevant and you have chosen to disclose it, and we will delete the recording rather than transcribe it.
Your rights. You can ask us at any time what recordings or notes we hold about you, ask for them to be corrected or deleted, or object to this processing. Our contact details are set out below.
3. Why we use your data and our legal basis
We only use your data for clear, legitimate purposes. The table below sets out what those are and the legal basis we rely on under UK GDPR.
Purpose
Candidates
● Assessing your suitability for roles we are working on — Legitimate interest
● Introducing you to a hiring client (with your consent) — Consent
● Keeping you updated on relevant opportunities — Legitimate interest
● Maintaining a record of our relationship — Legitimate interest
Clients and contacts
● Delivering our search and interim recruitment services — Contract / Legitimate interest
● Business development and staying in touch — Legitimate interest
Website visitors
● Responding to enquiries — Legitimate interest
● Sending newsletters or content, if you have subscribed — Consent
4. Who we share your data with
We do not sell your data. We share it only where necessary:
● Hiring clients: We will only share your CV or profile with a client if you have given us your explicit consent to do so.
● Technology providers: We use HubSpot (CRM and email marketing) and Microsoft 365 (email and document storage) to run our business. Both are reputable providers with appropriate data protection commitments in place.
We do not share your data with any other third parties, including recruitment agencies, referencing firms, or assessment providers.
5. How long we keep your data
We keep candidate data for as long as we have a legitimate reason to do so — typically while we are actively working with you and for a reasonable period afterwards, in case relevant opportunities arise.
If you ask us to stop contacting you or to delete your data, we will do so promptly. We may retain a minimal record (name and opt-out status) to ensure we do not contact you again by mistake.
Newsletter subscribers are kept on our list until they unsubscribe. We periodically review our contact lists and remove inactive contacts.
6. Cookies
Our website uses cookies — small files stored on your device — to help the site function and to understand how visitors use it.
We use:
● Essential cookies: needed for the website to work
● Analytics cookies: we use Google Analytics to understand traffic and usage patterns. This data is anonymised and aggregated.
You can control cookies through your browser settings. Disabling analytics cookies will not affect your ability to use the site.
7. Your rights
Under UK data protection law, you have the right to:
● Access the personal data we hold about you
● Ask us to correct inaccurate data
● Ask us to delete your data
● Object to us processing your data, or ask us to restrict how we use it
● Withdraw consent at any time (where we rely on consent)
● Receive your data in a portable format
To exercise any of these rights, email us at raynicholls@pitchhillpartners.com. We will respond within one month.
You also have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk if you believe we have not handled your data correctly.
8. Changes to this policy
We may update this policy from time to time. When we do, we will update the date at the top of this page. If changes are significant, we will let you know directly where we have your contact details.
9. Contact us
Pitch Hill Partners Ltd